Registration and filing VAT returns in Belgium
Tax agent in Belgium
Do you want to use a tax agent in Belgium? Learn all about the fiscal mandate in Belgium? Understand the advantages of a tax agent in Belgium? Know how to register to VAT in Belgium under the direct identification regime? You are in the right place! On this page, we explain in a clear way, what a tax agent is, what are its advantages, and how to register for Belgian VAT via a direct identification!
- Consultation : Free and without obligation
Come and visit our page dedicated to responsible representation in Belgium!
Need a tax agent in Belgium ?
Need a tax agent to VAT register in Belgium ? We have a solution to help you start your business in Belgium in peace of mind.
- You need a tax agent to assist you for administrative VAT purposes in Belgium
- You want to optimize your commercial flows in Belgium
- You do not know how to VAT register in Belgium
- Eurofiscalis will assist you as a tax agent in Belgium for all your communications with Belgian tax authorities
- We will present you all the advantages to use Eurofiscalis as a tax agent in Belgium
- Eurofiscalis will assist you by submitting your VAT registration file and any further communication with Belgian tax authorities
Eurofiscalis takes care of your VAT registration and returns in Belgium
What is a tax agent in Belgium ?
Companies subject to VAT in their own country and carrying out operations subject to VAT in Belgium must identify themselves for Belgian VAT at the Central Office for Foreign Taxpayers (BCAE). In Belgium, two schemes exist whereby a foreign taxable company without a permanent establishment in Belgium can be assigned an individual VAT identification number. A distinction is made between :
- Dedicated mainly to companies not established in the EU.
- The tax representative is the sole interlocutor of the BCAE.
- The tax representative is responsible for the correctness of the periodical declarations and payments & recoveries of VAT.
- There is a ossibility in Belgium to call upon a tax representative. See below the advantages of a tax representative.
- Dedicated only to companies established in the EU.
- You can either correspond directly with the Belgian tax authorities or appoint a tax representative.
- The accuracy of the periodic declarations and VAT payments & recoveries remains your responsibility.
- You can appoint a tax agent to file your periodic VAT returns and correspond with the Belgian tax authorities on your behalf.
The appointment of a tax agent when registering for Belgian VAT under the direct identification regime implies the possibility for the agent to act on your VAT returns (periodic returns, Intrastat, EC Sales List and annual customer listing) but also to communicate on your behalf with the Belgian tax authorities. Thus, the fiscal agent acts as an intermediary for your company, which remains fully responsible for the correctness of the periodic declarations and VAT payments & recoveries.
In which cases is it necessary to use a tax agent in Belgium ?
Companies established within the European Union (&UK) which will have the following operations on the Belgian territory will have to register to VAT and can call upon a tax agent :
- Traditional import of goods into Belgium.
- Import of goods from a customs warehouse.
- Storage of goods outside a bonded warehouse.
- Traditional purchase and resale of goods in Belgium.
- Intracommunity supplies of goods from Belgium to another member state of the European Union.
- Work on real estate using subcontractors of a foreign company.
- Organization of events or conferences for companies or individuals in Belgium.
What are the advantages of a tax agent in Belgium ?
You can fully concentrate on your business by mandating Eurofiscalis. We take care of all written and oral communications as well as all administrative procedures with the Belgian tax authorities.
You will find below the advantages of this service:
- Quick and efficient obtention of a BE VAT number valid on Belgian territory but also for all your cross-border transactions within the EU.
- Import goods into Belgium without paying VAT via ET 14000.
- Subcontracting work to a Belgian supplier: You will receive an invoice from your supplier for the services rendered, excluding VAT.
- Use a Belgian subcontractor to carry out work on a site or building in Belgium. The subcontractor will not be obliged to invoice you for this service with Belgian VAT. He will be allowed to issue an invoice without VAT according to the article (Royal Decree 1 Article 20 of the Belgian VAT Code).
How to VAT register via direct identification in Belgium ?
In order to register for Belgian VAT, non-established foreign companies must first provide proof of activity in Belgium, requiring identification. Before the BCAE will issue a Belgian VAT identification number, the taxable person must provide irrefutable proof that he will carry out operations for which an identification number is required in the near future. Without proof of activity, a foreign taxable person who does not have a permanent establishment in Belgium cannot be assigned a VAT number.
Proof can be provided, for example, by means of a contract or order form, a warehouse rental contract in the case of a distribution center, an import document, a transport document, an invoice, proof of merger or takeover.
Here is the list of documents to be provided when submitting the registration file :
- An extract from the trade register of the country of origin of the taxable person
- A VAT certificate in the country of origin
- The act of incorporation (status)
- Copy of the identity card of the manager
- A power of attorney between Eurofiscalis Benelux and the foreign company
- A proof of activity in Belgium
- Bank details
The VAT registration in Belgium via a direct identification does not imply any obligation to deposit a cash deposit at the Caisse des Dépôts et Consignations (CDC).
The attribution of the Belgian VAT number takes about 2 weeks, provided that the file submitted is complete. The registration file can be submitted electronically.
The direct VAT identification in Belgium is free of charge and does not imply any fiscal stamps or other file fees from the administration.
The + of Eurofiscalis
- Eurofiscalis maps your flows in order to optimize your commercial operations in Belgium.
- Analysis of your tax documents to ensure the VAT compliance of your invoices in Belgium.
- Filing and follow-up of your VAT obligations in Belgium (VAT return, VAT Payment & Recovery, Intrastat, EC Sales List, Annual return).
Hundreds of companies choose Eurofiscalis to help them in their development in Europe. Listen to the testimonial of our client PING, we help them to manage their intra-community VAT
moderation
- Ian Smith | Directeur Administratif et Financier
- Collabore avec Eurofiscalis : Depuis 2021
- Services : Déclarations TVA, Audit TVA
- Chiffre d'affaires : +70 000 000 €
- Web : ping.com
“The service Eurofiscalis provide us, give me the confidence and trust that we have a compliance process to Europe for our VAT and customs…”
Why use our Service to be your tax representative / tax agent?
Eurofiscalis is an international tax company specialising in tax representation. Our experts (statutory auditors, accountants, lawyers) speak 3 languages and will take care of all tax obligations on behalf of your company. European tax law and related aspects are a critical issue in a company’s development on the international arena, which is why we establish long-term relations based on trust.
Analysis of your flows and compliance with VAT, intrastat, invoices, customs
Processing and submission of your VAT registration
Getting your local and EORI numbers
Simplified customer/supplier bookkeeping
Filing of your periodic VAT and Intrastat returns
Single point of contact with local authorities
Countries where we offer the service of fiscal representative
- Germany
- Austria
- Belgium
- Spain
- France
- Ireland
- Italy
- Luxembourg
- The Netherlands
- Portugal
- United Kingdom
- Switzerland
- Bulgaria
- Estonia
- Hungary
- Latvia
- Lithuania
- Poland
- Czech Republic
- Romania
- Slovakia
- Slovenia
- Denmark
- Finland
- Sweden
- Norway
- Cyprus
- Croatia
- Malta
- Greece
Use our firm to manage your VAT obligations in Belgium
Use our service and outsource the management of your Belgium VAT returns
- Consultation: Free and without obligation