VAT registration in EU
Fiscal Representation: The Guide to Understanding VAT number Registration in Europe
VAT registration, VAT number in EU, filing VAT returns, and intrastat declarations in one or multiple European countries? We will explain everything to you about the role of fiscal representation and tax representatives, what VAT identification in another Member State entails, and, most importantly, provide you with all the information you need to know about fiscal representation.
Get a VAT number in European Union ?
Are you expanding your sales for export? Do you have new tax obligations regarding intra-community VAT to manage? We have the solution to help you grow without increasing paperwork burdens.
Eurofiscalis takes care of your VAT registration and returns in EU.
How do I obtain a VAT number in one of the 27 EU Member States?
Do you want to get a VAT number in the EU Member State? Do you conduct transactions that are taxed abroad? If so, you must obtain a foreign VAT number in the country where taxable transactions are conducted. In order to make sure that your transactions meet the conditions for receiving a VAT number, you can visit the official website of the administration authority of the relevant country, look for information on the website of the European Commission or contact us for a free-of-charge consultation.
In order to submit an application for registration and get a VAT number, you can go directly to the official website of the administration authority of the relevant country or ask for a tax representative or attorney. Eurofiscalis, as a representative, ensures that your registration for VAT purposes is quick and easy.
Representatives and attorneys are responsible for:
Obtaining a foreign VAT number through a representative or attorney how does it work?
By using the services of our specialists in matters of tax representation and attorney, you will be provided with comprehensive support during registration for VAT purposes abroad. After VAT registration, you are confident that the transactions are settled correctly and that VAT declarations are submitted correctly. Below are the four steps of procedure aimed at ensuring optimal service:
Get a VAT number in the EU – description of the procedure:
Firstly, our VAT expert analyses the entire flow of goods and invoices in order to define all reporting obligations, followed by registration for VAT purposes on this basis. The second stage involves an in-depth verification of the tax documents to make sure that they are consistent and correct. Last but not least, VAT and Intrastat declarations are submitted within the specified time frame and at the relevant office. The documents are processed with the use of secure tools, due to which the cooperation runs smoothly.
Getting a foreign VAT number is necessary when conducting transactions that are taxed abroad. Cases in which registration for VAT purposes may be obligatory:
Why use our Service to be your tax representative / tax agent?
Eurofiscalis is an international tax company specialising in tax representation. Our experts (statutory auditors, accountants, lawyers) speak 3 languages and will take care of all tax obligations on behalf of your company. European tax law and related aspects are a critical issue in a company’s development on the international arena, which is why we establish long-term relations based on trust.
Analysis of your flows and compliance with VAT, intrastat, invoices, customs
Processing and submission of your VAT registration
Getting your local and EORI numbers
Simplified customer/supplier bookkeeping
Filing of your periodic VAT and Intrastat returns
Single point of contact with local authorities
Hundreds of companies choose Eurofiscalis to help them in their development in Europe. Listen to the testimonial of our client PING, we help them to manage their intra-community VAT
“The service Eurofiscalis provide us, give me the confidence and trust that we have a compliance process to Europe for our VAT and customs…”
Hundreds of you have asked us questions about how VAT works. We do our best to answer them. Below are the most frequently asked questions.
YES! Any company established outside the European Union which undertakes taxable operations in one of the Member States is obliged to appoint a tax representative. The tax representative is in charge of respecting all the tax obligations of the represented company.
The representative engages his responsibility towards the authorities of the country and automatically becomes co-responsible in case of fraud or delay or failure to comply with tax obligations.
Tax representative is the term used when the representative represents a company established outside the European Union.
Fiscal agent is the term used when the representative represents a company established within the European Union.
The time required to obtain a VAT number varies according to the country. However, in general, it takes about 4 weeks! For more information, do not hesitate to contact us via our contact form.
Some operations make the company liable for tax in the country where the operation is performed. Each country applies different rules for VAT liability. It is mandatory to analyze the operation in order to define the resulting obligations. However, the following is a non-exhaustive list of operations that could potentially make a transaction taxable:
- Import and/or export,
- Purchase – Resale,
- Provision of service on an immovable property,
- Exceeding the CA threshold.
No ! This is the main advantage of using the services of a tax representative or agent. Registering your company in another Member State does not mean creating a permanent establishment.
By engaging in taxable operations in one country, you are liable for VAT only. In other words, only the VAT obligations have to be fulfilled. For everything that concerns corporate tax, accounting… that remains in your country of origin.
The corporate tax, your accounting… are attached to your company in the country of origin. The corporate tax, your accounting… are linked to your home country company. It is important to understand that registering your company for VAT in another Member State does not mean creating a company. As a result, you are only liable for the obligations related to VAT (filing of VAT return, equivalent to the CA3 in France, payment of the collected VAT to the local tax authorities…).
Yes ! A company can have a VAT number in each Member State of the European Union. It is common for a company operating regularly in different EU countries to have several VAT numbers. Moreover, some countries assign 2 VAT numbers, a local VAT number and an intra-Community VAT number.
The European Commission has set up a website allowing to check in real time the validity of an intra-community VAT number. You just have to indicate the VAT number and the country of attribution on their website by clicking on this link : https://ec.europa.eu
The cost varies according to the complexity of the operations, the country concerned and the fiscal stamps or registration fees applied in the concerned State. In general, the cost of a registration varies from 500 to 1000 € depending on the case.
Tax agent and fiscal representation: how does it work?
By using the services of a firm specializing in tax representation and tax agent, you secure your flows and reporting obligations. Here are the four main steps to ensure the compliance of your operations and the resulting tax rules.
STEP 1: FLOW ANALYSIS
The first step is the most important. We carry out a mapping of your flows in order to determine your obligations in terms of VAT and DEB.
It is essential to take into account the actors, the incoterms, the countries of departure and arrival of the goods, the financial flows… everything will be put on the table!
STEP 2 : VAT REGISTRATION
Do you need to register for VAT? We take care of all the formalities: registration file, translation of documents, communication with local administrations…
Costs and registration time vary depending on the country. Get a VAT number in one of the 27 Member States, in the United Kingdom, Switzerland and Norway.
STEP 3: VAT AND EMEBI RETURNS
Our “VAT compliance” department is in charge of filing your VAT and EMEBI returns. Depending on your tax obligations and the rhythm of your declarations, our accounting staff specialized in intra-Community and international trade will submit your declarations.
Your declarations are processed by local accountants, tax specialists or chartered accountants. Your account manager centralizes the exchanges in order to have only one interlocutor to manage all your declarations.
STEP 4: REGULATORY ASSISTANCE
As a tax representative or tax agent, we will be the link between your company and the local administrations.
A regulatory watch and assistance is included in our support. You have access to your account manager, our newsletter and our Academy. VAT will no longer hold any secrets for you and your team!
Countries where we offer the service of fiscal representative
Contact our firm to obtain a VAT number in Europe.
Use our service and outsource the management of your VAT obligations in Europe