Tax representative and tax agent in Poland

Registration for VAT purposes in Poland
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Appointment of a tax representative and tax agent in Poland

A tax representative or tax agent in Poland deals with any formalities related to obtaining a VAT number for a foreign company, submitting a declaration on its behalf, and representing it at a tax office.

Each foreign company pursuing taxable activities within Poland is obliged to register for VAT purposes with the relevant Polish offices. VAT registration is mandatory before the first taxable transaction is made (supply, purchase, taxable sale, export). It is possible to appoint a tax representative or tax agent to go through all tax formalities on the company’s behalf.

Below you will find much useful information on registration for VAT purposes in Poland. If you did not find answers to your questions, you can visit the official website of the Polish administration authority or contact us using the contact form.

CountryPoland
Country codePL
Local VAT numberPL + 10 digits
Distance selling threshold160 000 PLN
VAT declaration submission frequencyVAT declarations are submitted on a monthly basis, but may also be quarterly under certain conditions
Registration Waiting Timefrom 3 to 4 weeks
Intrastat ThresholdsArrival : 3 000 000 PLNDispatch : 2 000 000 PLN
Standard VAT Rate23 %
Reduced VAT Rate5 %, 8 %
European Union Member StateYes, since 2004
Updated on 01/01/2018 – This information serves orientation purposes
Tax Representative
1. Tax Representative 2. How do I get a VAT number in Poland 3. VAT declarations in Poland 4. Why is Eurofiscalis worth choosing 5. Ask for a free-of-charge estimate
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How do I obtain a VAT number in Poland?

Each foreign company is obliged to register for VAT in Poland if it conducts taxable transactions in the territory of Poland. The exemption threshold in the amount of PLN 150,000 releasing one from obligatory registration does not apply to foreign companies.

Below is a list with several examples of taxable transactions:

  • Export of goods from Poland
  • Storage of goods or warehouse consignment
  • Organisation of events, conferences, etc. in Poland
  • Purchase of goods in Poland, which are then resold in Poland, where reverse-charge is not applied
  • Exceeding the mail order threshold in the amount of EUR 160,000 (sale to Polish natural persons)
  • Provision of services for unregistered companies or private individuals (B2C)
  • Acquisitions and/or deliveries in the territory of Poland

To register as a VAT payer in Poland, it is necessary to fill in and send the registration forms to the Polish Tax Office(Drugi Urząd Skarbowy Warszawa – Śródmieście: ul. Jagiellońska 15, 03-719 Warszawa, phone no +48 22 51 13 526). Any and all obligations related to obtaining a VAT number, submitting VAT declarations, representation during tax inspection may be performed by Eurofiscalis as a tax representative or tax agent. The average waiting time for getting a VAT number in Poland is 2 to 4 weeks. More information can be found on the European Commission’s website.

Documents that must be provided for VAT identification in Poland:

  • Extract from the National Court Register (KRS) that is not older than 3 months
  • Current certificate of VAT status in the original copy
  • Company’s Articles of Association (the administration authority may ask for a translation)
  • Copy of the ID card of the company’s owner
  • Proof of conducting business activity in Poland
  • Registration forms and authorisations

VAT declarations in Poland

All companies registered for VAT in Poland must submit a VAT declaration and Unified Control Statement (JPK). This declaration includes a summary of all transactions (purchase, sale, import, export, services) conducted in Poland. In principle, a VAT declaration must be submitted on a monthly or quarterly basis if turnover is lower than EUR 1,200,000. In Poland, there are several tax-related declarations (VAT-7, VAT-EU, Control Statement “JPK”, Intrastat). It is important to analyse in detail how to precisely settle transactions and tax in order to avoid any potential financial penalties imposed by the tax office. A tax representative or tax agent has experience and knowledge in this regard. That is why companies often decide to cooperate with firms that offer representation and tax agent services. In this manner, they may be confident that any and all tax requirements have been met.

Are you obliged to register for VAT in Poland? Would you like to find out more about the services provided by our tax agent and representatives? Contact us using the contact form – our experts are at your disposal.

Why is it worth choosing Eurofiscalis as a tax representative or tax agent?

Eurofiscalis is an international tax company specialising in tax representation. Our experts (statutory auditors, accountants, lawyers) speak 3 languages and will take care of all tax obligations on behalf of your company. European tax regulations are a critical issue in a company’s development on the international arena, which is why we establish long-term relations based on trust.

💡The Eurofiscalis Group is a team of tax experts and enthusiasts. The satisfaction and contentment of our clients is what matters most to us. We support your foreign business, allowing you to overcome administrative and language barriers. Read “About us” to find out more about our group!

Our services provided in the capacity of a tax representative and tax agent in Poland include:

  • Registration for VAT purposes
  • Verification of invoices and transactions 
  • Simplified accounting
  • Submission of VAT declaration
  • Submission of intra-Community declaration (VAT-EU)
  • Submission of “Unified Control Statement” (JPK)
  • Submission of Intrastat declaration
  • Representation at tax offices 
  • Translation of documents necessary for registration
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List of countries

On our website you will find basic tax information for each EU Member State, enabling you to verify whether you need the assistance of a tax representative in a given state. Eurofiscalis offers tax representation and tax agent services in the 28 Member States of the European Union and in Switzerland.

Austria
Belgium
Bulgaria
Croatia
Cyprus
The Czech Republic.
Denmark
Estonia
Finland
France
Greece
Spain
The Netherlands
Ireland
Lithuania

Latvia
Luxembourg
Malta
Germany
Poland
Portugal
Romania
Slovakia
Slovenia
Switzerland
Sweden
Hungary
Italy
Great Britain