VAT registration and VAT returns in Poland
Do you need to register for VAT in Poland? Need a fiscal representative in Poland? File your Polish VAT returns? You’ve come to the right place! On this page we explain clearly how to get your IT VAT number and which service provider to call if you want to outsource this process. All about fiscal representation in Poland in 5 minutes!
Table des matières
Appointment of a tax representative and tax agent in Poland
A tax representative or tax agent in Poland deals with any formalities related to obtaining a VAT number for a foreign company, submitting a declaration on its behalf, and representing it at a tax office.
Each foreign company pursuing taxable activities within Poland is obliged to register for VAT purposes with the relevant Polish offices. VAT registration is mandatory before the first taxable transaction is made (supply, purchase, taxable sale, export). It is possible to appoint a tax representative or tax agent to go through all tax formalities on the company’s behalf.
Below you will find much useful information on registration for VAT purposes in Poland. If you did not find answers to your questions, you can visit the official website of the Polish administration authority or contact us using the contact form.
How do I obtain a VAT number in Poland?
Each foreign company is obliged to register for VAT in Poland if it conducts taxable transactions in the territory of Poland. The exemption threshold in the amount of PLN 150,000 releasing one from obligatory registration does not apply to foreign companies.
Below is a list with several examples of taxable transactions:
- Export of goods from Poland
- Storage of goods or warehouse consignment
- Organisation of events, conferences, etc. in Poland
- Purchase of goods in Poland, which are then resold in Poland, where reverse-charge is not applied
- Exceeding the mail order threshold in the amount of EUR 160,000 (sale to Polish natural persons)
- Provision of services for unregistered companies or private individuals (B2C)
- Acquisitions and/or deliveries in the territory of Poland
To register as a VAT payer in Poland, it is necessary to fill in and send the registration forms to the Polish Tax Office(Drugi Urząd Skarbowy Warszawa – Śródmieście: ul. Jagiellońska 15, 03-719 Warszawa, phone no +48 22 51 13 526). Any and all obligations related to obtaining a VAT number, submitting VAT declarations, representation during tax inspection may be performed by Eurofiscalis as a tax representative or tax agent. The average waiting time for getting a VAT number in Poland is 2 to 4 weeks. More information can be found on the European Commission’s website.
Documents that must be provided for VAT identification in Poland:
- Extract from the National Court Register (KRS) that is not older than 3 months
- Current certificate of VAT status in the original copy
- Company’s Articles of Association (the administration authority may ask for a translation)
- Copy of the ID card of the company’s owner
- Proof of conducting business activity in Poland
- Registration forms and authorisations
VAT declarations in Poland
All companies registered for VAT in Poland must submit a VAT declaration and Unified Control Statement (JPK). This declaration includes a summary of all transactions (purchase, sale, import, export, services) conducted in Poland. In principle, a VAT declaration must be submitted on a monthly or quarterly basis if turnover is lower than EUR 1,200,000. In Poland, there are several tax-related declarations (VAT-7, VAT-EU, Control Statement “JPK”, Intrastat). It is important to analyse in detail how to precisely settle transactions and tax in order to avoid any potential financial penalties imposed by the tax office. A tax representative or tax agent has experience and knowledge in this regard. That is why companies often decide to cooperate with firms that offer representation and tax agent services. In this manner, they may be confident that any and all tax requirements have been met.
Are you obliged to register for VAT in Poland? Would you like to find out more about the services provided by our tax agent and representatives? Contact us using the contact form – our experts are at your disposal.
Why use our Service to be your tax representative / tax agent?
Eurofiscalis is an international tax company specialising in tax representation. Our experts (statutory auditors, accountants, lawyers) speak 3 languages and will take care of all tax obligations on behalf of your company. European tax law and related aspects are a critical issue in a company’s development on the international arena, which is why we establish long-term relations based on trust.
Analysis of your flows and compliance with VAT, intrastat, invoices, customs
Processing and submission of your VAT registration
Getting your local and EORI numbers
Simplified customer/supplier bookkeeping
Filing of your periodic VAT and Intrastat returns
Single point of contact with local authorities
International accounting firm
Get in touch today with a sales representative
Countries where we offer the service of fiscal representative
- Germany
- Austria
- Belgium
- Spain
- France
- Ireland
- Italy
- Luxembourg
- The Netherlands
- Portugal
- United Kingdom
- Switzerland
- Bulgaria
- Estonia
- Hungary
- Latvia
- Lithuania
- Poland
- Czech Republic
- Romania
- Slovakia
- Slovenia
- Denmark
- Finland
- Sweden
- Norway
- Cyprus
- Croatia
- Malta
- Greece