Tax Representative in Poland with Eurofiscalis
Expand your foreign business in Poland without tax constraints. Our tax representative service in Poland handles your Polish VAT registration (PL), manages your JPK_VAT tax returns and all your tax obligations with the Polish tax authority safely.
- Reply within 48 business hours
- No commitment
- Dedicated English-speaking contact
Does this apply to you?
Do you need to register in Poland?
As soon as one of these situations applies to you, a local VAT number becomes mandatory — often even without a physical presence on site.
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You store goods on site
Warehouse, logistics provider (3PL) or Amazon FBA stock in Poland: registration is due from the moment you hold stock, even before your first sale.
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Your distance sales exceed €10,000
Above the European threshold of €10,000 in B2C distance sales, if you have not opted for the OSS one-stop shop.
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You import goods
You bring goods into Poland to resell, store or process them.
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You carry out intra-Community transactions
Acquisitions or supplies of goods from or to Poland as part of intra-EU trade.
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You sell to private individuals on site
Direct sales to private customers located in Poland, where no reverse-charge mechanism applies.
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You provide locally-supplied services
Services connected to immovable property, or a service linked to a trade fair or event held on site.
A single situation is enough — we register you in Poland, and across Europe.
Good to know: the OSS one-stop shop only covers B2C distance sales. As soon as you hold stock on site, a local VAT number remains mandatory — even with OSS enabled.
Agent or fiscal representative?
Do you need a fiscal representative?
It all depends on where your company is established. Either way, Eurofiscalis handles all of your obligations in Poland from start to finish.
Representative not required
Good news: in most cases, an EU company does not need a fiscal representative in Poland. But your VAT obligations remain — registration, invoicing, returns.
- We act as your tax agent: registration, returns and deadlines handled from A to Z.
- You stay in control of your file, with no joint liability.
- A single English-speaking contact for all your compliance in Poland.
Fiscal representative required
A non-EU company generally has to appoint a locally-established fiscal representative, often jointly liable for the VAT debt.
- Eurofiscalis takes on this official role and manages all your returns.
- We answer for your compliance before the tax authorities.
- You run your business, we carry the fiscal liability.
Either way, we take care of 100% of your VAT obligations in Poland — registration, returns, recapitulative statements and deadlines. You stay focused on your business.
Exceptions exist depending on agreements between states: we confirm your exact situation, with no commitment.Our services
What we take care of
An all-in-one service to stay VAT-compliant, without administrative hassle.
VAT Registration in Poland
Timeline: obtain your Polish intra-community VAT number (PL) in a maximum of 40 days with the tax authority in Warsaw. Benefit: immediate tax compliance with Polish tax obligations for your foreign company. Process: complete registration file handled from A to Z by our fiscal agent using the UPL-1 form.
Book your free consultationMonthly JPK_VAT Returns
Service: complete management of your Polish VAT returns (JPK_VAT) by our tax representative and VAT experts. Guarantee: compliance with the filing deadline (25th of each month), avoidance of administrative penalties, full VAT compliance. Monitoring: regular updates on the status of your tax obligations with the Polish tax authority.
Book your free consultationIntrastat and EC Sales List Declarations
EC Sales List: declaration of intra-community deliveries from Poland to other EU Member States. Intrastat: management of goods transfers (import/export) with Polish Intrastat thresholds (PLN 6,000,000 import, PLN 2,800,000 export). VAT compliance: full compliance with European tax obligations for intra-community VAT.
Book your free consultationVAT Refund in Poland
Refund: Polish VAT refund application for your taxable operations (import, export). Optimisation: cost reduction with correct application of the VAT rate (23% standard, 6% and 13% reduced). Expertise: maximisation of your VAT refunds thanks to our VAT expert and specialist in tax compliance.
Book your free consultationBehind every file, a dedicated team
VAT specialists who handle your file from start to finish — one contact who knows your situation.
Use cases
For which situations?
If you recognise yourself in one of these cases, fiscal representation is made for you.
Blocked VAT registration and returns
Unable to obtain your Polish intra-community VAT number (PL format) from the Second Tax Office in Warsaw.
Our Polish VAT registration service allows you to obtain your intra-community VAT number in 40 days with all required documents (K-bis, articles of association, UPL-1 form).
You sell on Amazon or other marketplaces
E-commerce platforms require a Polish VAT number for your taxable operations (import, export, sales) in Poland.
Our tax representative manages your VAT registration in Poland quickly to unlock all your taxable operations and ensure your tax compliance.
JPK_VAT returns and VAT expert
The JPK_VAT system (Polish electronic VAT return) is complex to manage for a foreign company, with a strict deadline of the 25th of each month.
Our fiscal agent and VAT expert in Poland masters monthly or quarterly JPK_VAT filings (VAT-7, VAT-7K) with the Polish tax authority.
VAT refund and 23% VAT rate
Difficult to manage Polish VAT refund applications and understand the application of the 23% VAT rate (standard rate).
Our Katowice fiscal agent office verifies your taxable operations and optimises your 8th or 13th Directive refund application with the tax authority, with guaranteed VAT compliance.
How it works
Our method in 4 steps
From the initial audit to monthly reporting — a controlled, transparent process.
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Step 01 Analysis of your VAT flows and obligations
Detailed audit of your activities by our VAT experts: imports, exports, sales, storage locations in Poland. This analysis defines the optimal tax compliance strategy for your foreign company and identifies all your tax obligations regarding intra-community VAT.
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Step 02 Preparation of the registration file
Assembly of your complete registration file with our VAT specialists' assistance on required documents. Our services handle all administrative procedures for your VAT registration with the Second Tax Office in Warsaw, including the UPL-1 form for tax representation.
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Step 03 Obtaining the Polish VAT number
Our tax representative submits and follows up with the Polish tax authority in Warsaw to quickly obtain your Polish intra-community VAT number (format PL + 10 digits) within 40 days. We manage all requests and comply with European Union rules.
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Step 04 Recurring tax and VAT returns
Automatic filing of your VAT returns via the JPK_VAT system (JPK_V7M or JPK_V7K files), EC Sales List and Intrastat. Our fiscal agent ensures compliance with all your tax obligations by filing returns before the deadline of the 25th of each month to avoid any penalties.
VAT · Poland
VAT in Poland,
at a glance
Rates, thresholds, deadlines: the essentials to anticipate your obligations.
Poland
- Standard rate 23 %
- Reduced 8 %
- Reduced 2 5 %
Identity
- Local name
- VAT / PTU (Podatek od Towarów i Usług)
- Number format
- PL1234567890
- Tax authority
- Krajowa Administracja Skarbowa (KAS)
- Currency
- PLN
Returns
- VAT frequency
- Monthly by default (JPK_V7M); quarterly (JPK_V7K) possible for small taxpayers (turnover up to €2,000,000), after 12 months of registration.
- Filing deadline
- The 25th of the month following the period
- Intrastat deadline
- The 10th of the month following the period
Thresholds
- Distance sales (OSS)
- 10,000 €
- Intrastat — dispatch
- PLN 2,800,000
- Intrastat — arrival
- PLN 6,000,000
Penalties
- Late filing
- 30% of the amount due or a fiscal criminal fine of up to 720 day-fines
- Late payment
- Interest at the NBP rate + 3 points (approximately 8%/year)
- ESL list
- Variable fiscal criminal fine depending on severity
Testimonials
They trust us
Feedback from those who entrusted us with their VAT compliance in Europe.
Reviews collected in their original language and translated.
Great service for VAT procedures, I was well supported for all the documents to fill in — and there are quite a few for some countries. Many thanks to Ms Bertrand for her assistance.
I have been working with Agnès at Eurofiscalis for almost a year and she has been of great help in meeting our tax needs and requirements, our company being based outside the EU. She is always very punctual and professional, and I highly recommend her and Eurofiscalis.
After a year with Eurofiscalis, I am very satisfied with the service. Responsive and available, always with an extra piece of professional advice that makes all the difference. Concise and clear — in short, we are very well guided and advised. No time wasted and guaranteed efficiency.
We found Eurofiscalis excellent in their service. Kevin supported us from the very beginning and was always ready to answer our questions. Since the service was set up, Agnès has provided excellent support and ensured our returns are accurate and on time.
The Eurofiscalis firm has represented us efficiently for years in France. Our contact Agnès Maurin advises and guides us for the proper completion of our returns. We strongly recommend this accounting firm.
A firm that listens to us and is expert in Amazon VAT worldwide. A wonderful team. They handle our VAT returns for OSS / ES / IT / CZ / IE / PL / SE.
Excellent accounting firm. Lemine was our contact: responsive, available and always attentive. Communication is smooth and he helped us greatly with bookkeeping. I recommend without hesitation!
We have been working with Eurofiscalis for several years across several companies and we are very satisfied. Special thanks to Natacha for her support, advice and responsiveness. We truly recommend this firm.
Excellent support, month after month, for three years now. The team is very available, thanks Natacha, gives good advice and is very attentive. We are now confident about all our VAT returns, which was really not the case with the previous provider.
Excellent support from Eurofiscalis for establishing a US company in France. The administrative steps to register a foreign company in France are complicated. Natacha Petit showed us the right way forward.
Great service for VAT procedures, I was well supported for all the documents to fill in — and there are quite a few for some countries. Many thanks to Ms Bertrand for her assistance.
I have been working with Agnès at Eurofiscalis for almost a year and she has been of great help in meeting our tax needs and requirements, our company being based outside the EU. She is always very punctual and professional, and I highly recommend her and Eurofiscalis.
After a year with Eurofiscalis, I am very satisfied with the service. Responsive and available, always with an extra piece of professional advice that makes all the difference. Concise and clear — in short, we are very well guided and advised. No time wasted and guaranteed efficiency.
We found Eurofiscalis excellent in their service. Kevin supported us from the very beginning and was always ready to answer our questions. Since the service was set up, Agnès has provided excellent support and ensured our returns are accurate and on time.
The Eurofiscalis firm has represented us efficiently for years in France. Our contact Agnès Maurin advises and guides us for the proper completion of our returns. We strongly recommend this accounting firm.
A firm that listens to us and is expert in Amazon VAT worldwide. A wonderful team. They handle our VAT returns for OSS / ES / IT / CZ / IE / PL / SE.
Excellent accounting firm. Lemine was our contact: responsive, available and always attentive. Communication is smooth and he helped us greatly with bookkeeping. I recommend without hesitation!
We have been working with Eurofiscalis for several years across several companies and we are very satisfied. Special thanks to Natacha for her support, advice and responsiveness. We truly recommend this firm.
Excellent support, month after month, for three years now. The team is very available, thanks Natacha, gives good advice and is very attentive. We are now confident about all our VAT returns, which was really not the case with the previous provider.
Excellent support from Eurofiscalis for establishing a US company in France. The administrative steps to register a foreign company in France are complicated. Natacha Petit showed us the right way forward.
The Eurofiscalis firm has represented us efficiently for years in France. Our contact Agnès Maurin advises and guides us for the proper completion of our returns. We strongly recommend this accounting firm.
A firm that listens to us and is expert in Amazon VAT worldwide. A wonderful team. They handle our VAT returns for OSS / ES / IT / CZ / IE / PL / SE.
Excellent accounting firm. Lemine was our contact: responsive, available and always attentive. Communication is smooth and he helped us greatly with bookkeeping. I recommend without hesitation!
We have been working with Eurofiscalis for several years across several companies and we are very satisfied. Special thanks to Natacha for her support, advice and responsiveness. We truly recommend this firm.
Excellent support, month after month, for three years now. The team is very available, thanks Natacha, gives good advice and is very attentive. We are now confident about all our VAT returns, which was really not the case with the previous provider.
Excellent support from Eurofiscalis for establishing a US company in France. The administrative steps to register a foreign company in France are complicated. Natacha Petit showed us the right way forward.
Great service for VAT procedures, I was well supported for all the documents to fill in — and there are quite a few for some countries. Many thanks to Ms Bertrand for her assistance.
I have been working with Agnès at Eurofiscalis for almost a year and she has been of great help in meeting our tax needs and requirements, our company being based outside the EU. She is always very punctual and professional, and I highly recommend her and Eurofiscalis.
After a year with Eurofiscalis, I am very satisfied with the service. Responsive and available, always with an extra piece of professional advice that makes all the difference. Concise and clear — in short, we are very well guided and advised. No time wasted and guaranteed efficiency.
We found Eurofiscalis excellent in their service. Kevin supported us from the very beginning and was always ready to answer our questions. Since the service was set up, Agnès has provided excellent support and ensured our returns are accurate and on time.
The Eurofiscalis firm has represented us efficiently for years in France. Our contact Agnès Maurin advises and guides us for the proper completion of our returns. We strongly recommend this accounting firm.
A firm that listens to us and is expert in Amazon VAT worldwide. A wonderful team. They handle our VAT returns for OSS / ES / IT / CZ / IE / PL / SE.
Excellent accounting firm. Lemine was our contact: responsive, available and always attentive. Communication is smooth and he helped us greatly with bookkeeping. I recommend without hesitation!
We have been working with Eurofiscalis for several years across several companies and we are very satisfied. Special thanks to Natacha for her support, advice and responsiveness. We truly recommend this firm.
Excellent support, month after month, for three years now. The team is very available, thanks Natacha, gives good advice and is very attentive. We are now confident about all our VAT returns, which was really not the case with the previous provider.
Excellent support from Eurofiscalis for establishing a US company in France. The administrative steps to register a foreign company in France are complicated. Natacha Petit showed us the right way forward.
Great service for VAT procedures, I was well supported for all the documents to fill in — and there are quite a few for some countries. Many thanks to Ms Bertrand for her assistance.
I have been working with Agnès at Eurofiscalis for almost a year and she has been of great help in meeting our tax needs and requirements, our company being based outside the EU. She is always very punctual and professional, and I highly recommend her and Eurofiscalis.
After a year with Eurofiscalis, I am very satisfied with the service. Responsive and available, always with an extra piece of professional advice that makes all the difference. Concise and clear — in short, we are very well guided and advised. No time wasted and guaranteed efficiency.
We found Eurofiscalis excellent in their service. Kevin supported us from the very beginning and was always ready to answer our questions. Since the service was set up, Agnès has provided excellent support and ensured our returns are accurate and on time.
Excellent support, month after month, for three years now. The team is very available, thanks Natacha, gives good advice and is very attentive. We are now confident about all our VAT returns, which was really not the case with the previous provider.
Excellent support from Eurofiscalis for establishing a US company in France. The administrative steps to register a foreign company in France are complicated. Natacha Petit showed us the right way forward.
Great service for VAT procedures, I was well supported for all the documents to fill in — and there are quite a few for some countries. Many thanks to Ms Bertrand for her assistance.
I have been working with Agnès at Eurofiscalis for almost a year and she has been of great help in meeting our tax needs and requirements, our company being based outside the EU. She is always very punctual and professional, and I highly recommend her and Eurofiscalis.
After a year with Eurofiscalis, I am very satisfied with the service. Responsive and available, always with an extra piece of professional advice that makes all the difference. Concise and clear — in short, we are very well guided and advised. No time wasted and guaranteed efficiency.
We found Eurofiscalis excellent in their service. Kevin supported us from the very beginning and was always ready to answer our questions. Since the service was set up, Agnès has provided excellent support and ensured our returns are accurate and on time.
The Eurofiscalis firm has represented us efficiently for years in France. Our contact Agnès Maurin advises and guides us for the proper completion of our returns. We strongly recommend this accounting firm.
A firm that listens to us and is expert in Amazon VAT worldwide. A wonderful team. They handle our VAT returns for OSS / ES / IT / CZ / IE / PL / SE.
Excellent accounting firm. Lemine was our contact: responsive, available and always attentive. Communication is smooth and he helped us greatly with bookkeeping. I recommend without hesitation!
We have been working with Eurofiscalis for several years across several companies and we are very satisfied. Special thanks to Natacha for her support, advice and responsiveness. We truly recommend this firm.
Excellent support, month after month, for three years now. The team is very available, thanks Natacha, gives good advice and is very attentive. We are now confident about all our VAT returns, which was really not the case with the previous provider.
Excellent support from Eurofiscalis for establishing a US company in France. The administrative steps to register a foreign company in France are complicated. Natacha Petit showed us the right way forward.
Great service for VAT procedures, I was well supported for all the documents to fill in — and there are quite a few for some countries. Many thanks to Ms Bertrand for her assistance.
I have been working with Agnès at Eurofiscalis for almost a year and she has been of great help in meeting our tax needs and requirements, our company being based outside the EU. She is always very punctual and professional, and I highly recommend her and Eurofiscalis.
After a year with Eurofiscalis, I am very satisfied with the service. Responsive and available, always with an extra piece of professional advice that makes all the difference. Concise and clear — in short, we are very well guided and advised. No time wasted and guaranteed efficiency.
We found Eurofiscalis excellent in their service. Kevin supported us from the very beginning and was always ready to answer our questions. Since the service was set up, Agnès has provided excellent support and ensured our returns are accurate and on time.
The Eurofiscalis firm has represented us efficiently for years in France. Our contact Agnès Maurin advises and guides us for the proper completion of our returns. We strongly recommend this accounting firm.
A firm that listens to us and is expert in Amazon VAT worldwide. A wonderful team. They handle our VAT returns for OSS / ES / IT / CZ / IE / PL / SE.
Excellent accounting firm. Lemine was our contact: responsive, available and always attentive. Communication is smooth and he helped us greatly with bookkeeping. I recommend without hesitation!
We have been working with Eurofiscalis for several years across several companies and we are very satisfied. Special thanks to Natacha for her support, advice and responsiveness. We truly recommend this firm.
Why entrust your VAT to us
Doing it alone, or with Eurofiscalis
The same compliance in Poland, but without the burden, the risk and the language barrier.
FAQ
Frequently asked questions
Everything you want to know about fiscal representation in Poland.
What is a tax representative in Poland?
A tax representative in Poland is an approved VAT expert who manages all your tax obligations: VAT registration, monthly or quarterly JPK_VAT returns, administrative compliance and representation before the Polish tax authority in Warsaw. They take on liability before the tax authorities.
When do I need a tax representative in Poland?
You must use a tax representative or fiscal agent in Poland if your foreign company:
- Is established outside the European Union (mandatory representation)
- Carries out taxable operations in Poland (import, export, sales)
- Stores goods on Polish territory
- Makes intra-community deliveries from Poland
- Requires a Polish VAT refund application
- Must comply with tax obligations through regular VAT returns
How long does VAT registration in Poland take?
Obtaining a Polish intra-community VAT number (PL) from the tax authority in Warsaw takes approximately 40 days (3 to 5 weeks) with our tax representative service. Our VAT experts accelerate the process thanks to their expertise and direct contact with the Second Tax Office in Warsaw.
What is the difference between a tax representative and a fiscal agent?
- Tax representative: takes on liability with the Polish tax authority (mandatory for non-EU foreign companies).
- Fiscal agent: acts on behalf of your company without personal liability (possible for EU companies).
- Form UPL-1 is required to appoint a fiscal agent in Poland.
What tax obligations apply to taxable operations in Poland?
Polish tax obligations cover all taxable operations:
- VAT returns via JPK_VAT (VAT-7 or VAT-7K) monthly or quarterly
- Application of the 23% VAT rate (standard), 6% or 13% (reduced) depending on taxable operations
- EC Sales List for intra-community deliveries
- Intrastat for imports and exports exceeding thresholds
- VAT refund application according to the tax authority's procedure
- Returns filed before the 25th of each month for tax compliance
How to file VAT in Poland via JPK_VAT?
VAT filing in Poland is done via the JPK_VAT system with the tax authority:
- JPK_V7M: for monthly VAT returns (foreign companies with a tax representative)
- JPK_V7K: for quarterly VAT returns (turnover under EUR 1,200,000)
- Deadline: returns filed before the 25th of each month
- Format: XML SAF-T file required by the Ministry of Finance
- VAT compliance: our fiscal agent masters the JPK_VAT system for your foreign company
What is the role of the Polish tax authority?
The Polish tax authority (Second Tax Office in Warsaw) oversees:
- VAT registration of foreign companies in Poland
- Validation of intra-community VAT numbers (PL format)
- Tax compliance and Polish tax obligation fulfilment
- Filing of VAT returns (JPK_VAT) by the 25th of each month
- VAT refund applications for taxable operations
- Application of penalties for non-compliance (up to PLN 5,600, approximately EUR 1,230)
What is the UPL-1 form?
The UPL-1 form is the official power of attorney required to appoint a fiscal agent or tax representative in Poland. It allows your fiscal agent to:
- Manage your VAT registration with the tax authority
- File JPK_VAT returns on your behalf
- Represent your foreign company before the Second Tax Office in Warsaw
- Ensure your tax compliance for all tax obligations in Poland
What are the penalties for VAT non-compliance?
The Polish tax authority imposes strict penalties for non-compliance:
- Late VAT return: fine up to PLN 5,600 (approximately EUR 1,230)
- Late VAT payment: fine up to PLN 5,600 + late interest (4% to 12% per year)
- Missing the 25th deadline: automatic penalties for late filing
- JPK_VAT errors: fine of PLN 500 per error in the JPK_VAT file
Our guaranteed VAT compliance protects you from these penalties.
Entrust us with your VAT in Poland
A dedicated expert replies within 48 business hours. No commitment.